# Preparing original documents for courier services | Guide

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# Preparing original documents for courier services: samples and packaging

Practical guidance on materials, page counts, labelling and a checklist to ensure original documents travel safely with a courier in Austria.

19 September 2026

## Quick answer

Prepare original documents by confirming all pages, numbering them, placing each in acid-free sleeves, protecting with stiff boards and a padded envelope or flat box, labelling sender and recipient clearly, and including a packing list. This reduces damage and questions from the courier.

## 1. What counts as an original document?

Originals include signed contracts, certificates, notarised papers and other legal documents that must be delivered as originals. Treat them as fragile, high-value items and handle accordingly. Mark copies clearly if originals are not required.

## 2. Before packing: completeness and page count

Count pages and list them on an internal cover sheet. Use page numbering (e.g. 1/10, 2/10) to avoid disputes. Note any attachments or seals. This simple step speeds up acceptance at pickup and delivery.

## 3. Materials and packing order

Use acid-free document sleeves or clear polypropylene sleeves for each original. Separate items with interleaving sheets. Sandwich the sleeves between two rigid cardboard boards (about 2–3 mm) and secure with paper tape. Place the assembly into a padded mailer or flat box. Avoid packing methods that fold or crease the paper.

## 4. Labelling and accompanying documents

Label the parcel clearly with recipient name, company, street, postal code and city. Include a visible packing list detailing each document and page counts, plus sender contact. Mark the parcel ‘Important originals – handle with care’ while keeping sensitive details off the exterior.

## 5. Batch shipments: checklist and process

For repeat or bulk shipments, create a standard checklist: sender/recipient, number of packages, pages per package, sleeve ID, shipment reference, date and packer signature. Use serial labels and a spreadsheet (Excel/CSV) for records. Implement a running reference code (e.g. DOC-0001) to track batches.

## 6. Handover to the courier: pickup and proof

Inform the courier that the parcels contain original documents. Ask for a signature on the packing list or an electronic proof of delivery. Record pickup date and time. For critical deliveries, provide a second recipient contact at destination.

## Frequently asked questions

Can I use bubble mailers for originals? Yes, if the paper stays flat. Place the document between rigid boards before inserting into a bubble mailer to prevent creasing and pressure damage.

How do I list multiple originals in one shipment? Create a detailed packing list with an entry for each original: title, page count, sleeve or reference number. Put a copy inside and one visible on the outside.

Should I declare documents as valuables? Label the parcel as ‘Important originals’ to ensure careful handling, but do not expose sensitive content on the outside. Only declare valuables according to courier guidelines and company policy.

What parcel size is best? Use a flat envelope or shallow box that fits the contents snugly. Excess space allows movement; too tight can press pages. Custom-cut board supports work well.

## Plan a courier trip in Austria

x25pronto Austria carries small and well packed shipments by car. Businesses can choose a direct courier trip or overnight service. Route, timing and shipment details can be entered online before booking. The guide price is then shown for the planned courier order.

[Direct courier →](https://x25pronto.at/en/direct-courier.html)[Overnight →](https://x25pronto.at/en/overnight.html)[Services →](https://x25pronto.at/en/services.html)[Calculate guide price →](https://x25pronto.at/en/#quote)

### Key points from this article

Preparing original documents for courier services: samples and packaging.

What counts as an original document? Originals include signed contracts, certificates, notarised papers and other legal documents that must be delivered as originals.

Before packing: completeness and page count Count pages and list them on an internal cover sheet. Use page numbering (for example 1/10, 2/10) to avoid disputes.

Materials and packing order Use acid-free document sleeves or clear polypropylene sleeves for each original. Separate items with interleaving sheets.

Labelling and accompanying documents Label the parcel clearly with recipient name, company, street, postal code and city. Include a visible packing list detailing each document and page counts, plus sender contact.

Batch shipments: checklist and process For repeat or bulk shipments, create a standard checklist: sender/recipient, number of packages, pages per package, sleeve ID, shipment reference, date and packer signature.

Plan a suitable trip Use the advice in this article to prepare your shipment. Then check the route, available times and guide price for the specific trip.

[Direct courier](https://x25pronto.at/en/direct-courier.html) · [Small shipments](https://x25pronto.at/en/small-shipments.html) · [Antistatic packaging for sensitive electronic samples](https://x25pronto.at/en/blog/antistatische-verpackung-fur-empfindliche-elektronikproben.html)